Adding Site Pages

Build a Custom Site for your Team

GroveSite offers a full suite of collaboration tools such as: Wiki Web Pages, File Libraries, Project Plans, Links to Library Pages, Calendars, Discussion Forums, Member Lists, Related Site Lists, Links to external websites, and Links to Other GroveSites.

GroveSite also offers online databases for your teams. Select from a list of GroveSite's Pre-built Databases or build your own Custom Databases.

Watch the Video on Adding Features to Your Site

Add Page Wizard

• Login, then click Turn on Edit
• Click the [new page] link that appears at the top of your left-hand navigation. The ADD PAGE WIZZARD will appear.

Add Page Wizard: Step 1

• Select the type of page you wish to add to your site:

  • Collaboration Suite page types:

    Wiki Web Pages, Discussion Forums, File Libraries, Calendars, Project Plans, Member Lists, Links to external or internal sites

  • Online Database page types:

    Pre-built Database Tables offered by GroveSite
    Custom Database Tables you have already defined
    Database Quickstart - an easy step-by-step method to create a new database table and add it to your workspace
    
    
  • Learn more about the page types below.
    
    
• Click NEXT

Add Page Wizard: Step 2

• Enter page information
  • Navigation Text - this text appears in the left navigation area of the site.
    
    
  • Page Heading - this text appears at the top of the page content.
    
    
  • Sub Heading - this text appears at the top of the page content in a smaller font than the page heading.
    
    
  • Page Text - this optional text appears under the page headings and many users like to use this field to put a sentence or two of instructions for their team members.
    
    
  • Default Page View - this field determines what view of the page the users will see when they first view the page. The options for the page view may be different depending on the type of page selected in Step 1.
    
    
  • Other options - other options like results per page and sort order will display depending on the type of page selected in Step 1.
    
    
• Click NEXT

Add Page Wizard: Step 3

• Set Page Security Options
  • Page Security - choose to show page to moderators/administrators only or allow participants to see or see and update the page.
    
    Learn more about the page security below.
    
    
  • Security Exceptions - fine-tune each individuals access using the exceptions.
    
    
  • Hide Page - use this option to hide a page until a future date or hide it from view immediately. The page is visible by default.
    
    
• Click NEXT

Add Page Wizard: Step 4

• Determine where the page will appear in your site's custom navigation
  • This form displays all the pages that currently exist in your site's left-hand navigation.
  • Your new page will appear below whichever page you select on this form.
    
    
• Click FINISH

View of Added Page

As you can see the new page has been added to the navigation and the heading, sub-heading and page text show in the page content area.

Manage Page Types

Typically, the Site Administrator and Moderator(s) sit down and discuss the type of information that will be on the website, how it should be organized into pages and who should be able to view and update each type of information. Don't feel like your decisions have to be perfect. You may add, delete, and edit pages at any time.

GroveSite offers different types of pages:

• Wiki Web Page (default): This is a standard 'blank' page on which Moderators or Site Administrators will be able to add all types of information including text, images, bulleted or numbered lists, and attached files.
  
  
• Discussion: This is a specialized page type for asynchronous discussion forums. Participants will post in discussions and reply to other's postings.
  
  
• Project Plan: This page type is a project task list which details steps to be taken in a project, with fields for priority, member responsible, status of task, start and due dates. It also has room for notes, specification of deliverables and an attached file in the expanded view of the task list.
  
  
• File Library: This page type lets you organize posted files by category, track status and owner, and access viewing history. You can allow Participants to post files by setting page security to 'Participants can see and update this page.'
  
  
• Calendar: This page type lets you add a team calendar to your site. Add event information including date, time, location, agenda. Choose traditional month view or easy-to-print list view.
  
  
• Link to another web page (external): This type of page has no page content, but is a way to put links in the Site Navigation Area to a non-GroveSite site.
  
  
  • Select the page type "link to another web page (external)." Then, click Next.
  • Enter the navigation text. The next field is called Complete URL. Enter the URL address, including the http://
    For example, to set up a page link to ESPN's website, enter http://www.espn.com
  • Choose the page security options and then click Next.
  • Choose where to position the link in the navigation and click Finish.
  
  
  
• Link to another GroveSite: This type of page also has no page content, but allows you to link to other GroveSite-powered websites within your organization. This capability allows you to transparently 'nest' related websites.
  
  
  • Find the URL of the GroveSite website you want to link to. For example: http://www.grovesite.com/page.asp?o=pcc&s=home&p=202
  • Select the page type "link to another GroveSite." Then, click Next.
  • Enter your navigation text. In the three fields displayed next, enter the characters following the o=, s= and p= in the URL above. See this example.
    • Org short name: pcc
    • Site short name: home
    • Page short name: 202
    
    Caution: If at some time in the future, the site or page short name of the website you are linking to is changed by its Administrator or Moderator, this link will no longer work. You'll have to edit this link.
  • Choose the page security options and then click Next.
  • Choose where to position the link in the navigation and click Finish.
  
  
  
• Link to one of your Library Pages: This type of page also has no page content, but allows you to link to library pages on another GroveSite.
  
  
  • Select the page type "link to one of your Library Pages." Then, click Next.
  • Enter the navigation text. Then select one of your existing library pages from the dropdown.
  • Choose the page security options and then click Next.
  • Choose where to position the link in the navigation and click Finish.
  
  
  
• List of All Site Members: This is a specialized page type which lists all enrolled users in a site. It also displays other information about each user (if the user has entered it) such as display name, title, company, email address, phone, bio and picture. Users can browse the Participant list and send email from it. Each website only needs one of these pages.
  
  
• List of Related Sites: If you have a site structure with a 'main' site and 'subsites,' this page will automatically build the links to allow easy site-to-site navigation.
  
  
• Navigation Heading: This type of page has no content but allows you to format your left-hand navigation area by adding headings among your list of pages.
  
  
  • Select "Navigation Heading" as your page type. Then, click Next.
  • Enter the text of the heading you wish to be displayed in the left-hand Navigation area.Then, click Next.
  • Choose the page security options and then click Next.
  • Choose where to position the heading in the navigation and click Finish.

Manage Page Security

Your site was created as 'Private,' which allows access to enrolled members only. Page security settings allow you to more narrowly define the security for each page. There are three settings:

• Participants can see this page: People enrolled as Participants can see this page, read all its content, and download files; Participants may not upload or edit the page. Moderators and Site Administrators can see and edit the page.
  
  
• Participants can see and update this page: People enrolled as Participants can not only see this page, they can update it. If it is a Discussion page, a Participant can add postings and replies. If it is a File Library page, a Participant can upload files, and then edit/replace/delete any file that he/she have uploaded. If it is a Calendar page, a Participant can add an event. If it is a custom database page, a Participant can add a new row to the database, and manage the content of any database row that he/she is the Member Responsible for. Moderators and Site Administrators can see and edit this page.
  
  
• Only Moderators/Administrators can see this page: Participants will not even see this page listed. This setting is useful if you may have restricted group information (budgets, management documents, etc.) that you want to share with a subset of the group but not share with all Participants. You can enroll that subset of users as Moderators in that case, and define the pages that are for their use only with this setting.